Replies to post #78312 on Grupo Resilient International Inc (GRUI)

[WardOffMonkey]

Looks like the solicitation is for 12,250 units. This is part of what shows under solicitation line item schedule:

Item Quantity Unit of Measure Unit Price
1 12,250 each
Product Catg.: 05535 - Global Positioning Systems for Tracking Vehicles
Item Description: CONTROL UNIT KIT
Tendering Text: CONTROL UNIT KIT consists of the cost of the unit and harness. It is not the intent of the Department of Education or the Department of Transportation to order the kits all at one time. This is an estimated quantity. You are requested to provide any applicable quantity discounts and anticipated lead time.
Question Mandatory / Optional Multiple Responses Accepted? Response
SC/US End-Product Preference (Section 11-35-1524). Select SC End Product Preference if product is made, manufactured or grown in SC. Select US End Product if product is made, manufactured or grown in the US. Select No Reply if not claiming a preference. Mandatory No ______Yes ______No

[WardOffMonkey]

Here's the specifications. Seems to fit the Cyber Tracker to a T: http://webprod.cio.sc.gov/SCSolicitationWeb/attachmentDisplay.do?attachname=Specification&attachtype=DOC&phioclass=BBP_P_DOC&phioobject=DD485F43183F47F198F000110A5DC44D&type=S&solicitnumber=5400000438&datemodified=07%2F02%2F2008+12%3A00%3A00+AM
______________________________________________________________

SPECIFICATIONS FOR MONITORING SYSTEM, VEHICLE- OR EQUIPMENT-MOUNTED FOR THE DEPARTMENT OF EDUCATION, TO INCLUDE S.C. STATEWIDE SCHOOL DISTRICTS, AND THE DEPARTMENT OF TRANPOSRTATION
SCDOT/SCDE Spec No. M0001.04 – 06/18/08


1. DESCRIPTION: These specifications describe requirements for a vehicle- or equipment-mounted monitoring system, including recording device, antenna(s), receiver(s), and software. For convenience, “vehicle” will refer to both vehicles and equipment, and “control unit” will refer to the vehicle- or equipment-mounted device used to capture and record various operating parameters, events, location, and data. The installed system and components shall meet or exceed the requirements of these specifications.

1.1. The purchased and installed GPS system shall provide the necessary data to show that the fuel consumption and thus emissions have declined compared to previous years. This data is recognized as essential in the documentation of carbon credit values and revenue saving to overcome implementation barriers. Implementation of the complete system will not be possible without documented fuel savings and the ability to calculate carbon credit savings that can be used to supplement funding and overcome the institutional barriers and/or make administrators more certain that the initial cost outlay will be recouped.

2. INTEGRATION: The Bidder is responsible for providing a complete system capable of meeting or exceeding the performance requirements of these specifications.

3. MANUFACTURER QUALIFICATION:
3.1. The system shall be built, tested and shipped by a manufacturer who has been regularly engaged in the production of such equipment for not less than six (6) months (1 year preferred), and who shall be capable of providing full parts and repair service from a single source (vendor).
3.2. The Bidder shall have installed and operable a minimum of three systems, in current successful use by large fleets, preferably other states, of a design similar to that required in these specifications. This requirement is intended to expose the "cost of operation" and suitability for the Department's use. A list of three (3) users of these systems shall be furnished with the bid.
3.3. The bidder shall have available complete parts and service departments employing full time factory authorized and factory trained personnel devoted exclusively to this service.
3.4. The Bidder shall be capable of providing service throughout South Carolina.

4. PURPOSE: The monitoring system is intended to be used, at a minimum, to record, transmit, and analyze the following events. As described, the system can record data for periodic transmission for future review of past events and can transmit data as it is recorded, or at sufficient intervals such that it seems so, for real-time observation. Each vehicle installation might not have all sensors installed and therefore may not have input to the control unit for those items. Conversely, unused event driven may be field-reassigned to other functions. For example, a dump truck may have all the Device and Engine Data and Trip-Related Data inputs connected and not have any of the School Bus Safety-Related Data inputs connected to sensors. Or, a truck-mounted vacuum truck may have all the Device and Engine Data and Trip-Related Data inputs connected and have the School Bus Safety-Related Data inputs connected to compatible sensors to monitor dump vacuum system operating sensors.
4.1. Record - Vehicle location and time shall also be recorded whenever any of the following events occur.
4.1.1. Device and Engine Data
4.1.1.1. Equipment Number (user programmable).
4.1.1.2. Presence of device input power and input power fail
4.1.1.3. Engine operating
4.1.1.4. Preventative Maintenance (PM) Due, if vehicle is equipped with a vehicle manufacturer-supplied system that alerts the operator when a PM is due or overdue.
4.1.1.5. Service Due, if vehicle is equipped with a vehicle manufacturer-supplied system that alerts the operator when service is due or a malfunction is detected (“Check Engine” Light). Alternatively, vehicle-reported fault codes are acceptable. However, not all vehicles currently in service are equipped with computers that report fault codes.
4.1.1.6. Engine Operating time, hours (may be calculated) with ability to set initial number of hours
4.1.1.7. Vehicle miles driven, (may be calculated) with ability to set initial number of miles
4.1.1.8. High Coolant Temperature
4.1.1.9. Low Oil Pressure
4.1.2. Trip-Related Data
4.1.2.1. Vehicle location and time it was at this location in sufficient intervals to allow determination of precise location and speed every five seconds,
4.1.2.2. Mileage driven (may be recorded or calculated)
4.1.2.3. Speed (may be recorded or calculated)
4.1.2.4. Stopped, defined as not moving for a predetermined amount of time, user selectable (may be recorded or calculated)
4.1.2.5. Idle, defined as not moving for a predetermined extended amount of time, user selectable (may be recorded or calculated)
4.1.2.6. Fast Acceleration, rate user selectable (may be recorded or calculated)
4.1.2.7. Fast deceleration, rate user selectable (may be recorded or calculated)
4.1.3. School Bus Safety-Related Data
4.1.3.1. 8-light Warning System Activation – event driven
4.1.3.2. Stop Arm Deployment – event driven
4.1.3.3. Passenger Door Opening – event driven
4.1.3.4. Hazard Light Activation – event driven
4.1.3.5. Parking Brake Engagement – event driven
4.1.3.6. Emergency Door/Window/Hatch Opening – event driven
4.1.3.7. Wheel Chair Lift Activation – event driven
4.1.3.8. Panic Button – event driven
4.2. Transmit – The system shall be designed, at a minimum, to accept either multiple antennae’s or be equipped with a multi-purpose antennae to allow data to be communicated by way of the following communication protocols. Wireless local network compatibility is required on all units.
4.2.1. Analog VHF low-band radio-frequency receiver operating at 42 – 50 MHz.
4.2.2. Digital data operating over VHF radio frequency operating at 700/800 MHz.
4.2.3. Digital cellular phone network service
4.2.4. Satellite phone network service
4.2.5. Wireless local network – This will be used to transmit device data to local Microsoft Windows ® laptop computers, PDAs, re-fueling vehicles, or fuel site location.
4.2.5.1. Data stored on the device shall not be erased by or as a result of data being communicated by way of the Wireless local network.
4.2.5.2. When communicating to a re-fueling vehicle or at a fuel site location, the device shall transmit the vehicle number, current odometer, and any engine event data recorded.
4.2.6. Serial Communications – Using an installed RS-232 serial port or USB connector compatible with a Microsoft ® Windows® based computer or PDA.
4.2.7. A reasonable amount of data transmission security shall be proposed and provided to prevent unauthorized interception and use of raw data.
4.2.8. Data stored on the device shall not be erased by or as a result of data being communicated in real-time or near-real-time. However, when data is analyzed, duplicate data points shall be ignored.
4.3. Analyze – Data the device transmits to a Microsoft ® Windows® based computer server (or Wireless local network, or serial communications for local connections) shall be analyzed at least two ways. Only one input file data structure shall be required. Data format shall be pre-defined, coordinated with the State and compatible with SAS. SQL, Oracle, or other as defined by the state...
4.3.1. With agency-owned software
4.3.2. With software provided by the Bidder
4.3.2.1. Software design shall allow unlimited multiple concurrent users.
4.3.3. Desktop Software to display vehicle(s) data to include position, etc. layered on a map. Information on the software to be submitted at time of bid.
4.3.4. For Department of Education, to include S.C. Statewide School Districts and Department of Transportation that utilize cellular or satellite communications protocols to transmit data, the Bidder shall have the capabilities to “host” this data and use data hosted by the state and provide analysis and display software similar to desktop software.
4.3.5. Where vehicle sensor inputs are reassigned, it shall be possible to rename the revised sensor inputs in the software so labels are correct. The software shall record the renaming so it is not necessary to rename inputs each time data from the same vehicle is analyzed.

5. PHYSICAL CHARACTERISTICS: The physical operating characteristics and expectations concerning the system, installation, training and warranty are described below.

5.1. Control Unit and harness(s):
5.1.1. A 12 Channel internal GPS.
5.1.2. Shall be programmable and re-programmable.
5.1.3. Programmed memory and recorded data memory shall not be erased if no power is applied to the device.
5.1.4. The device must have sufficient long-term memory to store at least 15 days worth of events. In the event that long-term memory becomes full, the oldest data must be overwritten first, allowing for the most current 15 days worth of data events to always be available. At least a 30 day storage is preferred if available.
5.1.5. Capable of being securely mounted on the vehicle “firewall” on either the interior or the exterior of the vehicle. Unit may also be installed in other locations protected from falling rain.
5.1.6. Shall be designed to meet the requirements of SAE J1211, Recommended Environmental Practices for Electronic Equipment Design, latest edition.
5.1.7. Conformal coating of electronic boards and assemblies is recommended.
5.1.8. When installed, exposed connectors not connected to a harness, such as the RS-232 or USB connector, shall be covered to make weather tight.
5.1.9. When installed connectors and other connections shall be readily accessible.
5.1.10. Self-retaining, removable connectors shall be used between components.
5.1.11. Harnesses and antenna lead cables shall be provided in sufficient lengths to provide a splice-free installation, unless approved otherwise.
5.1.12. The control unit on one vehicle shall be capable of being removed, installed, and reprogrammed to install it on another vehicle without any control unit hardware changes. In other words, the control unit shall be interchangeable between vehicles by having common connectors and mounting provisions and then being re-programmed.
5.2. Antenna
5.2.1. Shall be remote-mounted.
5.2.2. Shall be designed for magnetic and permanent mount.
5.2.3. Shall be all-weather design.
5.2.4. Shall be “hot-swappable” such that it is not required to shut down the control unit if one changes an antenna.
5.2.5. GPS antenna may be integrated with or separate from other antenna(s).




5.3. Remote Sensors and Switches
5.3.1. The vendor shall provide remote sensors and switches to detect vehicle, engine, and discrete data. Sensors and switches shall be appropriate for the environment and to perform the function for which they are intended.

5.4. Analog VHF low-band radio-frequency receiver and antenna.
5.4.1. Shall operate at 42 – 50 MHz and be compatible with the system and interconnect to computer as described by these specifications.
5.4.2. Receiver will be installed in existing communications rooms at various locations throughout the state.
5.4.3. Matching antenna shall also be provided by vendor.

6. EQUIPMENT OPTIONAL: Where required in the bidding schedule, units shall be furnished with the following optional equipment:

6.1. Installation – Bidder to install in vehicles the control unit, sensors, antenna, wiring harnesses, and all other ancillary items required at the Department of Education, to include S.C. School Districts, and the Department of Transportation locations in South Carolina. Cost to include complete installation, control unit programming, and testing.
6.2. Optional equipment additions, deletions and/or substitutions of equipment in accordance with special conditions of the bid invitation (allows purchasing of units from the term contract with various option combinations).

7. RADIO NOISE SUPPRESSION: The vehicle is to be used as a governmental fleet vehicle and will have an approximately 100 watt mobile (two-way) radio installed, operating on frequencies designated by the FCC for use in the Public Safety Radio Service (47 CFR 90). The vehicle shall be fully compatible with the above radio installation and vehicle components and equipment shall not interfere with the operation (transmitting or receiving) of the mobile radio.

8. TRAINING: In conjunction with delivery of the first system to the Department of Education, to include S.C. statewide School Districts and the Department of Transportation, the successful bidder shall conduct a minimum one-day school on the safety, operation, maintenance, and diagnostics of the system by factory trained expert personnel at the Department of Education, to include S.C. School Districts, and the Department of Transportation, facility in South Carolina. In addition, the vendor shall provide up to 16-hours of on-site (two consecutive 8-hour days) assistance to the Department of Education, to include S.C. Statewide School Districts and the Department of Transportation to “prototype” installations on vehicles as requested.

9. TRAINING_MATERIALS: In conjunction with the delivery of the first system to the Department of Education, to include S.C. statewide School Districts and the Department of Transportation, the successful bidder shall supply one complete set of video operator training materials (VHS or DVD format preferred). This material shall adequately cover the safe and correct operation of the equipment. Department of Education, to include S.C. Statewide School Districts and the Department of Transportation shall be free to duplicate this training material without restriction for distribution throughout the agency.

10. SERVICE LITERATURE: Service literature shall include (as one set) an operator's instruction manual, illustrated repair parts manual, and repair manual. CD format is preferred (documents in .pdf format) and should be furnished when available, except for the equipment operator manual that stays with the equipment. This service literature shall be complete and cover all replaceable and repairable components. The right is reserved to require a bidder to furnish one complete set of service literature to be used for bid evaluation. Service literature which is considered inadequate by the Department's engineers and/or staff may be cause for the rejection of a bid.

10.1. Performance in this contract requires in conjunction with the delivery of the first unit, two (2) complete sets of service literature in addition to the equipment operator manual concurrently with delivery of each unit.
10.2. Performance in this contract requires in conjunction with the delivery of each subsequent unit one (1) complete set of service literature in addition to the equipment operator manual concurrently with delivery of each unit.

11. PILOT MODEL: Pilot model systems will be requested, from the successful bidder, to be delivered for test and evaluation, inspection and performance testing. The successful bidder is encouraged to participate in this testing. The successful vendor will be notified of any discrepancies by phone which will be confirmed by a letter. The pilot model unit, if acceptable, will be received as fulfilling part of the purchase order requirements. All subsequent deliveries of equipment will be required to be the same as the accepted pilot model unit delivered except for optional equipment where specified.

12. SERIAL NUMBER: Each unit shall be provided with a manufacturer's serial number, unique to each unit, permanently attached by plate or engraving, and easily identified. The serial number shall be used by the Department and the manufacturer to identify units for recall, to aid in the recovery of stolen units, to establish ownership, and for other similar reasons.

13. DATA PLATE: A data plate shall be attached to each unit indicating serial number and model using block lettering. Permanent plaques mechanically attached are preferred to decals.

14. SAFETY PLAQUES OR DECALS: Product safety plaques or decals shall be furnished and affixed where required. The safety plaques or decals shall describe the nature of the hazard, level of hazard seriousness, how to avoid the hazard, and the consequence of human interaction with the hazard. Permanent plaques mechanically attached are preferred to decals. Type, size and location of product safety plaques or decals shall be in accordance with current ANSI Z535.4, or latest revision thereto.

15. COLOR: The majority of areas to be painted shall be cleaned and primed prior to application of the finish paint. Paint and primers used shall be lead-free.


15.1. Serial and data plates shall be protected from being painted over. All manufacturers’ standard warning, safety, instructional, and identification decals shall be provided, however, there will be no vendor or dealer identification or advertising decals allowed.
15.2. Each unit shall be thoroughly cleaned and prime coated with a rust preventative and painted the manufacturer’s standard color or flat black. Finish coat shall be first quality.

16. WARRANTY: The unit shall be warranted against defects in materials and workmanship for a period of not less than twenty-four (24) months.

16.1. In the event there is not an authorized parts and service dealership within a reasonable distance of the unit's place of assignment, there shall be a procedure for the Department of Education, to include S.C. statewide School Districts and the Department of Transportation to make a claim for recovering the cost of parts, labor, and shipping/transport charges incurred in performing repairs which otherwise would have been covered by the warranty. Instructions and forms needed for warranty claims should be attached to the bid.
16.2. The unit shall be furnished with a copy of the warranty statement and any necessary cards, booklets, or certificates needed to receive warranty repairs at a dealership.

17. DELIVERY: All deliveries to the Department of Education, to include S.C. statewide School Districts and the Department of Transportation shall be to the address(es) as identified on purchase orders. The Department of Education, to include S.C. statewide School Districts and the Department of Transportation reserve the right to require the vendor and/or shipper to assist unloading shipments. Packaging shall be adequate to protect equipment during shipping, transport, handling, and storage.

18. SALES LITERATURE AND SPECIFICATIONS: It is the bidder’s responsibility to ensure sales literature, specifications, and deviations (if any) submitted with the bid are accurate, complete and sufficiently clear as these will be used to evaluate the bid.

18.1. Each bidder shall attach to his bid illustrated catalog data sheets with manufacturer's complete printed specifications covering the class or type of equipment covered by the bid. This material shall show reasonable evidence of having been printed before publication of the bid notice and shall be sufficiently detailed to permit the Department's engineers and/or staff to properly evaluate the bid.
18.2. Each bidder shall attach to his bid sufficient information to indicate they meet or exceed the requirements of these specifications.
18.3. Any deviation from these specifications must be clearly pointed out; otherwise it will be considered that items offered are in strict compliance with these specifications, and the successful bidder will be held responsible therefore. Deviations must be explained in detail on separate attached sheet(s).

19. The purchased and installed GPS system shall provide the necessary data to show that the fuel consumption and thus emissions have declined compared to previous years. This data is recognized as essential in the documentation of carbon credit values and revenue saving to overcome implementation barriers. Implementation of the complete system will not be possible without documented fuel savings and the ability to calculate carbon credit savings that can be used to supplement funding and overcome the institutional barriers and/or make administrators more certain that the initial cost outlay will be recouped.



Note: The state reserves the right to order systems, components, and items from the bidder and have them delivered to the Department of Education, to include S.C. statewide School Districts and the Department of Transportation. in quantities and according to schedules as identified on the purchase order.

[OldKoot]

Thanks.