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Re: illini22 post# 30520

Wednesday, 09/28/2011 1:26:02 PM

Wednesday, September 28, 2011 1:26:02 PM

Post# of 113928
Timeline For Setting Annual Meeting Dates

{illini22, call your broker and see if MMTC performed a Broker Search 20 business days prior to the record date, September 1, 2011}

Generally, the dates should be set within a 90-day period, depending on Corporate Bylaws and/or State of Incorporation. Please check with your legal counsel to verify your particular time frame.

1. Record date - make sure that you allow enough time to send out your Broker Search. SEC Proxy Rules 14a-13 stipulates that notice be given to all brokers at least 20 business days prior to the record date. So if a broker search goes out today, the earliest you can set your record date is 20 business days from today.

2. Mail date - allow 7 - 14 calendar days between your record date and your mail date. In case SEC approval is held up or there are printing problems, this will allow time for such problems to be rectified without having to re-establish dates. The earliest you can mail, is one business day after the record date.

3. Meeting date - allow at least 30 days between your mail date and your meeting date. Corporate Stock Transfer always recommends mailing 40 - 45 days in advance. See below what you need to consider when setting your dates.

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